This is a template for a business using Local Flow (the “Business”) to give to its own employees and crew before adding them to a Local Flow account. It is not a notice from Local Flow to anyone. Copy it, fill in your business name, adapt it, and issue it yourself.
Several states require an employer to give written notice before electronic monitoring of employees begins. This is a starting point for that notice, not legal advice and not a substitute for it.
Be accurate about this. Over-stating it is as damaging as under-stating it — it makes your crew think they are being followed all day when they are not, and it puts a claim in your written notice that is not true.
Here is what the app actually records about a person doing the work:
| What | When |
|---|---|
| Device location, once | Only at the moment the worker taps “Arrived” on an appointment. A single point, tied to that job event. |
| Job status changes | When the worker marks a job scheduled, started, completed, or missed. |
| Timestamps | Arrival, start, and completion times they enter or trigger. |
| Photos and notes | When the worker uploads or writes them against a job. |
| Assignment and schedule | Their shifts, assigned jobs, skills, and role. |
| App activity relevant to work | Records of actions taken in the account, for support and audit purposes. |
Replace the bracketed parts and issue this to your team:
|
Notice About Work Software and Electronic Records [Business Name] uses Local Flow, a scheduling and job-management app, to run our work. This notice tells you what it records about you. What is recorded while you are working:
What we use it for: scheduling and dispatch, telling customers when someone is arriving, resolving disputes about what happened on a job, verifying hours, and safety. What is not recorded: your location outside the arrival moment, your location when you are off the clock or the app is closed, audio, or your personal device use. Your location permission: your phone will ask before the app can use location. You may decline; the job will still work. Who can see it: the owner and administrators of [Business Name]. Records are kept for [length of time] and are handled under Local Flow’s Privacy Policy. Questions about this notice go to [name / role / contact]. |
Where a signed record is wanted, or required:
“I have received and read the notice describing how [Business Name] uses Local Flow to record work-related location at arrival, job status, and job activity.” — followed by name, signature, and date.
Keep the signed copy. In a dispute, the question is whether you can show the notice was given.
Several states require advance written notice of electronic monitoring, and the details differ: some require notice at hire, some require a posted notice, some require written acknowledgment, and some apply to specific kinds of monitoring only. Requirements change, and this Policy is not a current legal summary.
Confirm the rule that applies where your team actually works before relying on this template. If your crew works across state lines, more than one rule may apply.
It covers only what Local Flow records. It does not cover dash cameras, separate GPS trackers on vehicles, separate timeclock software, phone monitoring, or anything else you use. It is not an employment contract, an offer letter, or a handbook.
Local Flow provides the software. The records described here belong to the Business, and the Business is responsible for notifying its workers and for how it uses them. Local Flow is not a party to the relationship between a Business and its employees, and providing this template creates no obligation on Local Flow toward anyone’s workers.
Using these records to monitor someone outside work, or to build a record for retaliation, violates the Acceptable Use Policy §8.
Questions about how the features work: Support@local-flow.app.
If you are a worker with a question about how your employer uses this, ask your employer — the records are theirs, not ours. If you believe they are being used unlawfully, you may contact your state labor agency.